Privacy Policy

1. Introduction

InvoiceBots.ca ("we," "us," "our," or "Company") is operated by YourBest Counselling Inc. We are committed to protecting your privacy and ensuring you have a positive experience on our website and when using our services.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our WhatsApp-based receipt tracking and invoice generation service.

2. Information We Collect

We collect information you provide directly to us, including:

• Your WhatsApp phone number and messages
• Receipt images and data extracted from them (vendor, amount, date, category)
• Invoice details (client names, amounts, descriptions)
• Google account information (when you authorize access to your Google Drive and Sheets)
• Business profile information you provide during setup

3. How We Use Your Information

We use the information we collect to:

• Process receipt photos and extract data using AI
• Generate invoices and save them to your Google Drive
• Create and maintain your Google Sheets for receipt and invoice tracking
• Provide customer support and respond to inquiries
• Improve and optimize our services
• Comply with legal obligations

4. Data Storage and Security

Your receipt images, extracted data, and invoices are stored in your own Google Drive — not on our servers. You retain full control and ownership of your data.

We use industry-standard encryption and security measures to protect data in transit. However, no method of transmission over the Internet is 100% secure.

5. Third-Party Services

We use third-party services to provide our functionality:

• Twilio: For WhatsApp message delivery
• OpenAI: For AI-powered receipt data extraction
• Google: For Drive and Sheets storage (your data remains yours)

These services have their own privacy policies. We encourage you to review them.

6. Data Sharing

We do not sell, trade, or rent your personal information to third parties. Your data is shared only with the third-party services listed above, and only as necessary to provide our service.

You control who has access to your Google Drive and Sheets — you can share them with your accountant, spouse, or other authorized parties at your discretion.

7. Your Rights

You have the right to:

• Access your personal information
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent for data processing
• Revoke access to your Google account at any time

To exercise these rights, please contact us at [email protected].

8. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page with a new "Effective Date."